One of the most common stresses couples face when planning a wedding is the fear of forgetting something. With so many moving pieces, it's easy to overlook a rental item until the week before the event — when availability is limited and options are few. This checklist is designed specifically for couples planning weddings and events in the Willamette Valley, Oregon.
Ceremony Rentals
The ceremony is the emotional heart of your wedding day, and the right rentals help frame that moment beautifully.
For structural elements, consider a ceremony arch or arbor, pipe & drape backdrop behind the altar, ceiling draping for indoor venues, and Roman pillars for aisle or altar framing. For decorative accents, think about aisle lanterns or candle holders, floral urns or pedestals for altar arrangements, a welcome flower box for the ceremony entrance, and bud vases for pew or chair markers.
Cocktail Hour Rentals
The cocktail hour sets the tone for your reception and gives guests a chance to mingle while you take photos. Key items include cocktail table linens in ivory or white, decorative accents for cocktail tables such as bud vases and candles, lounge furniture if desired, and bar or beverage station décor.
Reception Rentals
The reception is typically where the bulk of your rental budget goes — and where the details matter most. For linens, you'll need round 120-inch linens for banquet tables, rectangular linens for head and buffet tables, and a specialty linen for the sweetheart table or cake table. For centerpieces and vessels, consider ceramic floral urns, glass cylinder vases in various heights, bud vases for clusters, and pillar candle holders. Architectural accents like pedestal columns, sweetheart table backdrop draping, and charger plates complete the look.
Entryway and Welcome Area
Don't neglect the first impression. A welcome flower box or decorative urn, a signage easel or stand, and lanterns or candle holders flanking the entrance set expectations for everything that follows.
Day-Of Logistics
Beyond the items themselves, make sure you've confirmed the delivery window with your venue coordinator, blocked setup time on your vendor timeline (allow 2–4 hours for draping and pillars), confirmed the teardown window with your venue, signed the rental agreement and paid the retainer, paid the final balance 14 days before the event, and saved the rental company's emergency contact in your phone.
Booking Your Rentals in Salem, OR
E&C Event Rentals serves couples throughout the Willamette Valley — from Salem and Keizer to Silverton, McMinnville, Stayton, and beyond. We offer full-service setup and teardown, delivery and pickup, and client pickup for select items. Browse our full collection on the inventory page or contact us to start building your rental list. We recommend booking 3–6 months in advance for peak season dates.