Planning a wedding involves hundreds of decisions — and décor rentals are one of the more logistically complex pieces of the puzzle. Unlike florals or catering, rentals require coordination around delivery windows, setup times, and teardown schedules that interact with nearly every other vendor on your timeline.
Step 1: Start with Your Vision
Before you contact any rental company, spend some time defining your aesthetic. Pull inspiration images from Pinterest, Instagram, or wedding blogs and look for common threads — are you drawn to romantic and soft? Modern and minimal? Rustic and organic? Your vision will determine which rental categories you need.
Step 2: Build Your Item List
Once you have a clear aesthetic direction, walk through each area of your event and list what you need. For the ceremony, consider altar backdrops or draping, aisle markers such as pillars or lanterns, and ceremony arches. For the cocktail hour, think about cocktail table linens, bud vases, and decorative accents. For the reception, you'll need table linens, centerpiece vessels like urns and vases, pillar candles, and charger plates. Don't forget the entryway — a welcome flower box, signage stand, or decorative urns make a strong first impression.
Step 3: Book Early
In the Willamette Valley, peak wedding season runs from May through October. Popular rental items — especially draping, Roman pillars, and custom backdrop installations — book up months in advance. We recommend reaching out to your rental company 3–6 months before your event for weddings, and at least 4–6 weeks ahead for smaller events.
Step 4: Confirm Quantities and Logistics
Once you've confirmed your guest count and finalized your floor plan with your venue, go back to your item list and nail down quantities. For linens, you'll need one per table. For centerpiece vessels, decide whether you want one per table or a mix of heights and sizes. At this stage, also confirm your logistics option — full-service setup and teardown, delivery and pickup, or client pickup for select small items.
Step 5: Finalize and Secure Your Booking
To officially reserve your date and items with E&C Event Rentals, we require a signed rental agreement and a 50% non-refundable retainer. Your booking is not confirmed until both are received. The remaining balance is due 14 days before your event. We accept major credit cards, Venmo, and Zelle.
Step 6: Day-Of Coordination
Communicate your rental delivery window to your venue coordinator and other vendors well in advance. Draping and large installations typically require 2–4 hours for setup, so plan accordingly. On the day of, you don't need to be present for setup if you have a coordinator — we'll work directly with them to ensure everything is placed correctly.
Ready to Get Started?
Browse our full inventory at eceventrentals.com or contact us to start building your rental list. We serve Salem, Keizer, Silverton, McMinnville, Stayton, Woodburn, and surrounding communities throughout the Willamette Valley.